This article provides some easy ways to craft effective email messages that might be helpful for you at work.
An Electronic mail, commonly known by its abbreviation email is probably the most used medium of communication today. It’s a form of asynchronous communication in which there is no timing requirement for transmission. Email is said to have been around since 1962. Even though it is the most popular form of communication and a good way to get the messages across, not everyone knows how to make use of it in better ways and crafting effective email messages. Creating good email messages is not that difficult as it might seem to some people. Here are some simple ways to write better emails.
Subject line is the key to your email Productivity – This is one of the most common problems faced by the users as to what subject line should be assigned to emails. It may be appropriate to mention that crafting the perfect email subject is more important than the body of the email. The importance of giving an attention capturing subject line lies in the fact that it not only helps in drawing the attention of the intended recipients, but it also aids greatly in conveying almost all the information without further ado. Since email is a big and important part of everyday business to keep the employees engaged in receiving and replying lots of emails, this practice can save your time and efforts as well as the recipients’. So, it’s important to write such a subject line that can clearly state what’s inside the email, so that it can help busy professionals to decide that the email is worthwhile to be opened and read.
Following language rules – You need not be a grammar and sentence diagramming pro for crating effective emails at work place. True, grammar is an essential part of writing, as it helps to convey the messages or ideas you are trying to get across, but it does not mean that one should get bogged down in details. Also, it must be noted that grammatical glitches can sometimes make your writing harder to read and can cause readers to turn off before they read your message completely. So, as long as what you write is clear, you can just get along following the basic English grammar rules. Moreover, it is of great importance to choose the most accurate possible words to reflect your tone and to convey the right message. It’s worth mentioning that bad or poor grammar makes a poor first impression. It may be regarded as a barrier to stop someone from attaining a job or carrying out the activities in which one involves in official writing.
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Written by:
K. A. Fareed (Fareed Siddiqui)
Writer, Trainer, Author, Blogger, Software Developer
BBA, MBA-Finance, MPhil-Financial Management, (MSc-Software Engineering)
(PhD-Management)
MA-English, MPhil-English
Post Graduate Diploma in Computer Applications and Programming
Certificate course in English language proficiency
Level 1 – Leadership and Management ILM – UK
Pursuing CMA-USA
Individual Member of Institute of Management Consultants of India
Writer, Trainer, Author, Blogger, Software Developer
BBA, MBA-Finance, MPhil-Financial Management, (MSc-Software Engineering)
(PhD-Management)
MA-English, MPhil-English
Post Graduate Diploma in Computer Applications and Programming
Certificate course in English language proficiency
Level 1 – Leadership and Management ILM – UK
Pursuing CMA-USA
Individual Member of Institute of Management Consultants of India
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